Strangers Club GDPR Policy
The Strangers’ Club General Data Protection Regulation (GDPR) Policy
From the 25th May 2018, a new Act which is already law; the General Data Protection Regulation comes into force. This regulation imposes more stringent measures to protect personal information than the previous Data Protection Act. The Strangers’ Club is registered with the Information Commissioners Office (ICO), which administers the regulation, and where members can obtain more information about the GDPR.
The GDPR requires the Club to demonstrate that it has received members’ consent to hold and use their personal data and to maintain a record of this consent, which may be retracted at any time. It also requires the Club to provide access to the data.
Personal data means any automated or manually held information relating to an identifiable person, who can be directly or indirectly identified by reference to an identifier, such as the member's name, direct debit number, classification, etc.
The types of data held by the Club and its use are set out below.
For members, as well as staff, suppliers and other third parties, it includes: personal & family circumstances lifestyle & social preferences financial information, such as bank accounts, subscription levels, etc. employment & education details
Among the reasons for holding and processing personal information, are to:
- enable the administration of the Club in compliance with its Articles of Association and the Companies Act
- collect yearly subscriptions
- control expenditure & maintain financial records as a private limited company
- receive from or make payments to members, staff, suppliers and others
- facilitate networking of Club members and coordinate social activities
- manage staff and suppliers
Members personal information, published once a year in the Members Handbook, is accessible to all members and staff and includes:
- Members & Partners Names
- Postal & Email Addresses
- Phone Number(s)
Equivalent data to the Handbook is held on the Club Web Site, with the status of the member. This is updateable through the year and accessible by members only.
Additionally, the Club holds records of members’ Bank accounts, dates of joining, dates of birth and where born, employment and interests; not all of which is maintained for every member. This information has been extracted, inter alia, from membership application forms, subscription direct debit mandates and/or provided by a member for use by the Club with his agreement.
It is a requirement of membership that Members must indicate their consent for the Club, and its agents, to hold and use their personal and financial data. This is done by checking the box associated with their personal details on the Club Web Site.