Introduction of New Members
- When a Club Member identifies a prospective candidate for membership it is important that he is brought into the Club as a guest for lunch on at least two occasions. On one of the occasions he should be introduced to the President or his Deputy.
- Consideration needs to be given at the outset as to who will second the application of the prospective member.
- The Club and the Committee rely very heavily upon the recommendation of proposer and seconder; their judgement is critical to the process of introducing new members.
- In identifying prospective members, the ethos and the traditions of the Strangers Club should be borne in mind.
- The proposer writes a letter to the Hon Secretary supporting the prospective member, giving information as to his working and personal background, his character and interests. If the prospective member knows any other members, this should be mentioned.
- He confirms whether or not the candidate has met the President or his Deputy and how many times that he has been to lunch as a guest.
- Attached to the letter should be a completed application form; signed by the proposer, seconder and prospective member.
CLUB COMMITTEE & HON SECRETARY
- The Hon Secretary presents the proposer’s letter of nomination and application form to the Club Committee. Having considered the application and supporting letter, the Committee advise the Hon Secretary whether they endorse the application or reject it. If the Committee approve, the Hon Secretary writes to the candidate and informs the proposer and seconder of the its approval, otherwise he informs the proposer that the application for membership was unsuccessful.
- The letter to the candidate indicates the current joining fee and relevant annual subscription that will be payable and when payment has to be made. It also has attached a Direct Debit form to be completed for ongoing payment of the Annual subscription.
- The completed application form is placed on the Club Notice Board. It remains on display for 14 days, so that Members can comment on the proposed new member.
- By the end of the 14 days, assuming there have been no adverse comments by Members, payment by the candidate of the joining fee / subscription is required, and the completed Direct Debit Form returned by him.
- Once payment has cleared banking, the Hon Secretary will confirm completion of all joining formalities and write a welcome letter which has attached:
- The Club Handbook with the List of Members and Club By Laws
- The Club Traditions, Conventions & Customs
- A list of Club interest groups
- The History of the Club
- A Car park decal
- The latest Newsletter
- The President will welcome the new member in his monthly Newsletter.
INDUCTION OF NEW MEMBER
- It is important that once a new Member has joined, the proposer and seconder bring him in for lunch and encourage him to attend Dining In and other social events. Some dates may be specifically designated for new and prospective member lunches. These will provide an important opportunity for prospective members to ask questions and to assist the integration of new members into the life of the Club.
If further clarification of the new membership process is required, this can be obtained from the Hon Secretary.